HVAC Business Software
HVAC Software Built for Real-Time Job Costing
Stop guessing your margins on installs, repairs, and maintenance calls. WrenchToCash shows HVAC contractors their true profit on every job — before the invoice goes out.
The Problems Every HVAC Contractor Knows
You are running a skilled trade. You should not need a finance degree to know if a job made money.
Seasonal Cash Flow Blindness
Summer is slammed, winter is slow, and you never know your actual margins until tax time. A $12,000 install looks great until you realize labor and materials ate $11,500 of it.
Multi-Day Installs Kill Your Margins
A two-day system replacement means tracking labor across shifts, materials from three suppliers, and a subcontractor for ductwork. Spreadsheets cannot keep up.
Equipment Costs Are Unpredictable
Condenser prices change quarterly. Refrigerant costs spike without warning. If your estimates are based on last quarter's prices, you are already losing money.
Warranty Work Eats Profit Silently
You send a tech back to fix a compressor under warranty and eat 3 hours of labor. Without tracking, that cost vanishes into your overhead — invisible but real.
How WrenchToCash Solves It
Purpose-built for HVAC contractors who want to know their numbers without hiring a bookkeeper.
Real-Time Job Costing on Every Call
See your profit margin update live as techs log hours and materials. Know whether a $5,000 repair made you $1,500 or $150 before you leave the site.
AI Bill Matching for HVAC Parts
When your Carrier or Lennox distributor bill arrives, our AI reads it, matches line items to the right jobs, and updates your costs automatically. No more manual data entry.
Drag-and-Drop Scheduling
Schedule installs, repairs, and maintenance calls with a visual board. Assign techs by skill level — your senior tech gets the complex installs, your junior handles filter changes.
One-Tap Invoicing from the Field
Techs complete the job, tap once, and the customer gets a professional invoice. No waiting for the office to process paperwork days later.
Trusted by Trade Contractors
“I used to find out I lost money on a job three weeks after it was done. Now I know before I leave the site.”
Mike R.
Owner, MR Mechanical
“My office manager went from 10 hours a week on bills to about 2. The AI matching is scary accurate.”
Sarah K.
Operations Manager, Apex Plumbing
“We switched from HouseCall Pro. The job costing alone paid for itself in the first month.”
James T.
Owner, JT Electric
Frequently Asked Questions
Can I migrate from ServiceTitan to WrenchToCash?
Yes. We offer free data migration from ServiceTitan, HouseCall Pro, and Jobber. Our team handles the full import — customers, job history, equipment records — and most migrations complete in under 48 hours.
Does WrenchToCash handle HVAC maintenance agreements?
Yes. You can create recurring maintenance agreements with automatic scheduling, track agreement revenue separately from one-time jobs, and see profitability by agreement type. The system sends reminders to customers when service is due.
Can I track equipment and warranty information?
WrenchToCash links equipment records to customer profiles. Track model numbers, serial numbers, install dates, and warranty expiration. When a tech arrives on site, they see the full equipment history before they open their toolbox.
Does it work for multi-location HVAC companies?
Yes. WrenchToCash supports multi-location operations with role-based access. Owners see the full picture across all locations. Managers see their territory. Techs see their assigned jobs. Job costing rolls up across the entire company.
How does real-time job costing work for HVAC installs?
When you create a job, you set the price. As your team logs labor hours and materials, WrenchToCash calculates your actual cost in real time. When vendor bills come in, our AI matches them to the right job automatically. You see your true profit margin before you even send the invoice.
Ready to Know Your Profit on Every HVAC Job?
Join hundreds of HVAC contractors who stopped guessing and started knowing. Free trial, no credit card required.